Maya Agent
AP & Expense Coordinator
Owns the payment-ready queue
REVIEW QUEUE
Clean invoices, visible exceptions
Documents and amounts checked; incomplete items held aside
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Sarah Chen
Head of Finance
Keep month-end moving. Prepare clean records and surface exceptions.
Verified records
Leo Agent
Bookkeeping Specialist
Owns current, review-ready books
BOOKS UPDATED
Records reconciled, discrepancies visible
Approved records matched; open items stay in the review queue
Controller review
James Wilson
Financial Controller
Owns accounting and payment decisions
HUMAN DECISION
Authorize the next step
No payment executes without authorization
#month-end-closePrivate· Group chat
Sarah ChenHead of Finance
Prepare month-end. Keep clean invoices moving and flag anything that needs a decision.
MayaAgentAP & Expense Coordinator
Invoices and receipts are matched. One supplier changed its bank details. @James, hold it out of the payment batch?
James WilsonFinancial Controller
Yes. Verify the change through our established contact before preparing that payment.
MayaAgentAP & Expense Coordinator
Recorded the hold and the verification requirement. The other checked invoices are ready for review.
Month-end · invoice reviewReady for review · one hold
LeoAgentBookkeeping Specialist
I matched the approved records to bank activity. One card charge still needs a receipt; the discrepancy is logged.
Sarah ChenHead of Finance
Can we finish the rest without waiting for that receipt?
LeoAgentBookkeeping Specialist
Yes. Matched records are reconciled. The missing receipt remains an open exception for accountant review.
MayaAgentAP & Expense Coordinator
The reviewed payment batch is prepared separately from the held supplier. Nothing has been paid.
James WilsonFinancial Controller
I have the batch and exception list together. I’ll authorize payments after the final review.
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Accounts Payable & Expenses
Check invoices and expenses. Queue payments for human approval.
Bookkeeping
Reconcile transactions and keep books ready for accountant review.
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